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 Agreement Calendar Reservation Request

Agreement

PARKWOOD HILL ESTATES HOA

AMENITIES RESERVATION AGREEMENT
revised, effective 2008

  • All reservations are now made through the Parkwood Hill Estates website and handled by either the Amenities Chair or the HOA Board of Directors. Reservations are taken on a first-come, first-served basis. You may complete and submit the online form or print the form, complete it and place it in the drop box to the right of the clubhouse door. The Amenities Chair or Board member can check the reservation calendar for availability for the date requested and is able to verify if dues are current in order to make a reservation. You will receive confirmation of your reservation by email or by phone.
  • Only adult homeowner/members of Parkwood Hill Estates HOA will be eligible to reserve the facilities.  Restriction to rental/use may occur if previous rental resulted in damages or abuse of the facility. Any homeowner/member who is delinquent in homeowner association assessments will be restricted from rental/use of the facilities.
  • Clubhouse Reservations: A security deposit of $50.00 is required to reserve the clubhouse.  Beginning in 2008, if the homeowner reserving the clubhouse wishes to allow their guests (non Parkwood Hill residents) to use the pool, there will also be a $50 flat fee to cover the cost of the guests.  Guest passes will be provided and must be worn by all guests.  It is the responsibility of the homeowner making the reservation to accurately request the appropriate number of guest passes.  Any guest not wearing a guest pass will not be allowed access to the pool.  Two checks should be made out to Parkwood Hill Estates in the amount of $50; one to cover the deposit and one to cover the guest passes fee for the pool.  If the reserving homeowner does not use the pool, only a $50 deposit will be required. In either case, if the clubhouse is left neat and clean as it was found, the $50 deposit will be refunded. If the Board determines that a homeowner allows their guests to use the pool and the homeowner did not request and pay for guest passes, the homeowner will lose their privileges to all amenities. Maximum occupancy is 50.
  • Soccer Field and Volleyball Court Reservations: A security deposit of $50.00 is required to reserve the soccer field and volleyball court for team use.
  • All amenities will be inspected for damages and cleanliness immediately after each reservation end time. The homeowner will be held responsible for any negligence which may result in forfeiture of the security deposit and reimbursement for any additional expenses beyond the $50.00 deposit. The clubhouse checklist provides the guidelines for what the inspection entails.  Please note that all supplies are provided by the HOA and paid for by the HOA. If these supplies are missing, the homeowner will be charged. The homeowner is responsible for removing any trash, cups, water bottles, snacks, etc. from the clubhouse, soccer field and volleyball court after use.
  • Reservations for all amenities are accepted three (3) months in advance as of the 1st of the month.  Each homeowner is limited to no more than two reservations, for the clubhouse, within a six-month period with a time limit of five hours per each reservation.  This time limit must include set up and clean up times.  Community or committee functions take precedence for use and may be scheduled up to six months in advance. When reserving the soccer field or volleyball court for team play homeowners are limited to 2 days per week with a two-hour maximum and no more than 12 weeks at a time.
  • All functions must end no later than 10:00 pm on the date of the rental.  For those using the pool, all regular-posted pool hours must be followed.  No exclusive pool access will be granted.
  • Each homeowner is responsible for obtaining the access code to the clubhouse from Amenities Chair or from a Board member.  The code is changed quarterly.  Please be sure to record the code for use with your clubhouse reservation.  The doors of the clubhouse must be locked upon leaving.
  • Failure to adhere to this Reservation Agreement may result in forfeiture of the security deposit and suspension of amenities privileges.

AMENITIES RULES & REGULATIONS:  NO PETS, NO ALCOHOLIC BEVERAGES, NO SMOKING, NO LOUD MUSIC,  NO LOITERING IN PARKING LOT, NO SILLY STRING, NO CONFETTI, NO WATER BALLOONS IN OR AROUND THE CLUBHOUSE AREA, INCLUDING THE POOL.

See the Clubhouse Cleaning Checklist

Pool rules will be enforced at all times.

No lifeguard on duty

  1. Pool hours 7:00AM – 10:00PM.
    Pool keys will not work after closing.
    Gate will automatically lock.

  2. Pool identification tags must be visibly worn at all times by residents and guests.

  3. No running, pushing or diving.

  4. No bikes, scooters, skateboards, or rollerblades.

  5. Proper swimsuits must be worn at all times.  No cutoff shorts or anything see-through.

  6. No loud music or profanity.

  7. No glass containers permitted in/on the pool area.

  8. No alcohol at any time.

  9. No pets of any kind allowed.

  10. No diapers in either pool area.  Only swim pants allowed.

  11. No food in the pool area, food must stay under breezeway.

  12. No littering (Put all trash in trash cans).

  13. No climbing on/over fences or gates.

  14. No one less than 13 years of age allowed without parent or guardian supervision.

  15. No parties under the porch without a reservation.

  16. Smoking is permitted in designated area only.  Smoking area is located in the back right area of the pool.

  17. Be respectful of other swimmers, especially when playing with balls or swim devices that may strike another swimmer.

In case of an emergency, a 911 button is located on the back of the brick wall of the clubhouse.  Please do not push unless there is an emergency.
 

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