The scheduled meeting of Parkwood Hill Estates Homeowners Association, Inc. (HOA) was held on Monday, January 23, 2012 at the HOA Clubhouse.

The Closed-Door Executive meeting was called to order at 6:35 pm by Bryon Chesser. Board members and property management members present were:

None

Items that needed to be addressed were:

Delinquencies

Color Palette

Playground Equipment Auction Results

New Policies

Finances

Bids for Re-surfacing Baby Pool

The HOA open-door Community Meeting was called to order at 7:17 pm by Bryon Chesser. Board members, property management members and committee chairs present were:

Other Attendees:

• Tais Navarro
• Lance McGowan Jr.

Approval of Minutes from Prior Meeting:

A motion was made by Bryon Chesser and seconded by LaMonte Pullum to approve the prior meeting minutes.

All previous minutes can be found on our website.

Summary of Executive Session:

• The Board recapped the items discussed in the Executive Session, which are noted above under the Closed Door Executive Session section.

Financial Report: As of 12/31/2011

            Operating Fund:                      $101,948

            Replacement Fund:                 $68,815

            Petty Cash Account:               $994

Old Business:

• No bids were received by any homeowners for either play sets.  The board will pursue placing the play sets on Craig’s List to see if they will sell.  Should the play sets not sell on Craig’s List, the Board will pursue donating them to a charity.

Cameras

• The Board is continuing to review the status of the cameras.  The Board agrees that new cameras are needed around the clubhouse, but our first priority is to replace the playground equipment so the kids of our HOA have a place to play.

New Policies

• The new policies adopted by the Board are in the process of being recorded with the county.  They will be on the PHE website by early February.

Color Palette

• A recommended color palette has been approved by the Board for exterior paint on the houses.  The palette will be placed on the PHE website for comments from the homeowners and will be available at the February Board meeting for review and comments.

New Business:

• Pool Passes – Seeking suggestions for changing the passes up for the 2012 pool season.
• Pool Security – The Board is receiving bids for security services at the pool for the 2012 pool season.
• Getting bids for Re-surfacing Baby Pool
• Smoking – The Board is implementing a no smoking policy at the pool to coincide with what other pools in the area are doing to promote a healthier environment for all pool guests.

Committee Reports:

Social Committee – Melanie Gray

•   Not present

ACC – Lance McGowan

Web Site – Reta Reed

• Not present

Amenities – Yolanda Lopez

• Not present

Newsletter – Travis Hawks

• Next newsletter articles due 03/01/2012.

Director Report:

• Summary of Executive Session
• Summary of Action Items Outside the Meeting

Manager Reports:

• Nothing to report.

Open Discussion:

• Nothing to report.

Adjournment:

The meeting was adjourned at 7:47 pm by Bryon Chesser.